Creating bibliographic citations

Steps

  1. Install Zotero and Zotero Connector (https://www.zotero.org/download/). If you do not have admin rights, you need to contact the IT helpdesk.
  2. Ask Flo to add you to the shared Library.
  3. Locate the “Sources” collection.
  4. To add a new source click on the icon New Item and select required type of source (see RegRed source types below).
  5. Select the corresponding “Item Type” from the scroll down menu, according to the information filled is a sourceType column (see Zotero item types below).
  6. After you choose an “Item Type” fill in the information for the source.
  7. Create citation in APA standard
    1. right-click on your selected item and choose “Create Bibliography from Item(s)…”.
    2. select the APA style, output method “Copy to Clipboard” and click “OK”.
    3. paste the citation into the source table, column bibliographicCitation.
  • If you are accessing the source online, you can use Zotero connector, communicating with your internet browser (Firefox, Chrome, Edge).
  • The Zotero connector icon is located in the upper right corner of the browser.
  • Connector will download available metadata information about the source and capture a page snapshot, but you still need to review them
  • Always verify the information in the Zotero dashboard and manually correct any errors
  • Go to the webpage you want to cite in your web browser.
  • Click the Zotero connector icon located in your browser’s toolbar.
  • Select a collection from the dropdown menu and press Enter.
  • Go to the desktop application.
  • Find the newly saved web page item.
  • Review the information pane on the right side of the Zotero window.
  • Correct possible errors and add any missing information.

RegRed source types

  • Collection - An aggregation of resources.
  • Dataset - Dataset or database.
  • Interactive resource - Book in PDF or Web page.
  • Text - Book, Document, Journal Article.

Zotero item types (available in the New Item menu)

Book - “paper” book, ebook, pdf of the book, interactive book

  • usual source formats - pdf, doc, docx, djvu.
  • usual source categories - Other.

Dataset - data are available in form of dataset, excel spreadsheet etc,

  • usual source formats - xls, xlsx, sql, csv.
  • usual source categories - Other.
  • do not choose in case that the data are part or supplement of a report, article, … in this case cite the article itself.

Document

  • usual source categories - Government Document, Checklist.
  • usual source formats - html, pdf, doc, docx.

Journal Article

  • usual source formats - html, pdf, doc, docx.

Report - usual source categories - Government Document, Checklist.
- usual source formats - html, pdf, doc, docx.

Web Page - interactive sources

  • usual source formats - html

Other Zotero item types (available from the menu Item Type in the info)

  • Thesis, Manuscript, Preprint, Book Section, Web Page.

Important and mandatory fields

Here are the most important and mandatory fields you should fill for each source type (according to our fields in the database).

Book

  • Title - sourceTitle
  • Author - sourcePublisher
  • Date - sourceDate
  • ISBN, URL and other identifiers - sourceIdentifier - URL,DOI, ISBN - priority list

Dataset

  • Title - sourceTitle
  • Author - can be organization - sourcePublisher
  • Date - sourceDate
  • DOI or URL - sourceIdentifier - URL,DOI, ISBN - priority list Accessed

Document

  • Title - sourceTitle
  • Author - sourcePublisher
  • Date - sourceDate
  • URL - sourceIdentifier - URL,DOI, ISBN - priority list

Journal Article

  • Title - sourceTitle
  • Author - sourcePublisher
  • Date - sourceDate
  • DOI or URL - sourceIdentifier - URL,DOI, ISBN - priority list

Website

  • Title - sourceTitle
  • Author - can be organization - sourcePublisher
  • URL - sourceIdentifier
  • Accessed